I keep my tasks in the appropriate project and check them off as I finish them. And Projects, in this context, are technically actionable goals.įor example, I have a folder set up for "Writing Work," and it houses projects for each website that I write for. But we're looking at these from a basic perspective today.įor Folders, think of them as your areas of responsibility, or non-actionable containers that may hold other folders or Projects. When it comes to staying organized in OmniFocus, Folders and Projects are your best friends, though they can get a little complicated. And if you can get Siri to work without issues, OmniFocus' Siri Capture provides added convenience. You may import your Reminders items into OmniFocus, so it's more of an all-in-one solution. This means any changes made on another device are automatically pushed and synced to other devices in the background. If you plan to use OmniFocus with multiple devices, ensure the Push option's turned on. Just go to Sounds, Alerts, and Badges in the settings. If you're like me, then you'll want to make sure that notifications are on. One of my favorite features of OmniFocus is the ability to set due dates and times. This is useful for getting a glance of what you need to complete without launching the app. With these tools, you're able to show specific items, such as "Due Today," or you can select "Overdue," "Due Soon," "Flagged" items, and more. OmniFocus includes a useful Today widget and companion Apple Watch app. It's just a way to help you stay on top of your tasks. You can change the definition of "Due Soon" items in OmniFocus, and they can range from "Today" to "1 Week." Pick what you like in the settings, and items that are due within the time frame end up with a yellow circle. Someone else may think of it as tomorrow. For example, I tend to think of items due soon as due within three days. When it comes to "Due Soon", everyone may have a different definition of it. Now that you set up your syncing method, you'll want to make sure the settings for OmniFocus are to your liking before you start using it.
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